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MICROSOFT WORD FOR MAC REVEAL FORMATTING SERIES

(This is a more robust way to add space before and after paragraphs compared to simple pressing Enter to add a blank line!) If there’s an equal amount of space Before and After, Word displays the black square near the vertical center of the first line of the paragraph. Select Indents and Spacing in the Paragraph dialog, and then adjust the Before and After spacing: To apply spacing, place the cursor in the paragraph, and then click the dialog launcher,, at the bottom right of the P aragraph group on the Home ribbon tab, or right-click and then select Paragraph. The position of the mark relative to the first line of the paragraph is dependent on the amount of spacing before and after the paragraph. The Significance of the Paragraph Property Mark’s Position Select Line and Page Breaks in the resulting Paragraph dialog:īy default, Word’s Heading styles have Keep with next applied, so you will see the paragraph property mark next to each paragraph with one of those styles. To apply any of these settings, click the cursor anywhere in the paragraph, and then click the dialog launcher,, at the bottom right of the P aragraph group on the Home ribbon tab, or right-click and then select Paragraph.

Suppress line numbers: when line numbering is in force, ensures line numbers are not displayed on this paragraph.

Keep lines together: ensures the paragraph does not split across a page boundary.

Page break before: ensures the paragraph always starts on a new page.

Keep with next: ensures the paragraph is always on the same page as the following paragraph.

The square appears whenever one or more of the following are applied to a paragraph: I call this small black square the ‘Paragraph Properties Mark,’ although there would appear to be no evidence that this is the official Microsoft name for it. Nor will you find anything about it in the Microsoft Knowledge Base-normally a treasure trove of information. So, what does this small black square signify, and does its position relative to the paragraph text mean anything? Like so many features in Word, and probably in other Microsoft products, you won’t find anything about this black square in the Help files. Here’s how it appears if you press Ctrl+*, or click Show/Hide ¶ in the Paragraph group on the Home ribbon tab: This was based on a question from a Perspective reader regarding the meaning of the small black square that Microsoft Word will display to the left of some paragraphs in a document when you have formatting marks turned on.

MICROSOFT WORD FOR MAC REVEAL FORMATTING SERIES

In 2006, I wrote an article for my Wordman’s Production Corner series in the Perspective newsletter, published by the Association of Proposal Management Professionals (APMP), titled The Curse of the Black Spot.

Click on the words “Styles and Formatting.” This will open the Styles and Formatting pane.The small black square to the left of some paragraphs in a Microsoft Word document, aka the Paragraph Properties Mark, can tell you a lot about the formatting applied to those paragraphs.īy Dick Eassom, CF APMP Fellow (aka Wordman) The drop down menu will display several options.

With your text highlighted, click on the word “Format” on the menu bar. The commands to perform all of these formatting tasks are found on the Home tab in the Font group. What do you mean by formating in Microsoft Word?įormatting text in Microsoft Word involves tasks like bolding the text, italicising it, and changing the font and size. For example, formatting marks show you where section or page pages have been inserted. In Microsoft word, formatting marks show you the different formatting that has been applied throughout your Word document. What does formatting mean in Microsoft Word? To use the formatting of the Word document, select "Merge Formatting.".

› Microsoft word view formatting symbolsįrequently Asked Questions How do you use formatting in Microsoft Word?Ĭlick inside the Word document to position the insertion cursor, click the small arrowhead below the "Paste" button in the Clipboard group on the Home tab and choose "Keep Source Formatting.".